Students may audit classes, if they have obtained permission from the dean of TCOM. Students may not sit for any exams or quizzes in any courses. Students may not actively participate in laboratories but may observe with instructor approval. Laboratories include OMM 1 – 4, Clinical Medicine 1 - 4, and all anatomy laboratories associated with the Systems Courses in Years 1 and 2. Students may not participate in any patient care activities.
Examinations are administered at the time and date established by the course director and/or published in the course syllabus. They begin and end as scheduled and all answers must be recorded in the manner prescribed by the course director. No examinations will be distributed after the first student has turned in a completed examination without the permission of the associate dean for academic affairs or his designate. No additional time will be given to students who begin an exam late.
Secure Testing Policy
Test questions and keys used in written examinations that contribute to a course grade may not be retained by students. Following major written examinations, students may attend a post-examination review session to receive feedback on their examination performance.
A make-up examination is defined as an examination administered to a student in lieu of a regular course examination when the student has (1) arranged in advance to take an examination early or late or (2) missed taking a regularly scheduled examination. Make-up examinations are given only in the case of an approved absence or a documented medical excuse.
Approval is required from the course director to authorize a make-up examination. If a make-up examination is not authorized by the course director, the student may appeal to the curriculum director. The curriculum director will meet with the assistant dean or associate dean for academic affairs and the course director to consider the appeal and render a decision to the student. The final decision on any appeal for a request for a make-up examination will be made by the associate dean for academic affairs.
A student who misses a scheduled examination without receiving approval by the associate dean for academic affairs, curriculum director, and the course director, either to take an early or late examination or to make up a missed examination, will receive a grade of “0” (zero) for that examination.
A student who misses an examination is not permitted to participate in a post-examination review of that examination if he/she has not completed the make-up examination by the time the post-examination review takes place.
Procedure: Early/Late Examination
To request an early or late make-up examination, a student must obtain and complete an excused absence form requesting a make-up examination from the course director. In the case of an early examination, the completed form must be submitted to the course director at least five (5) business days before the date of the examination. This form documents the reason for the absence and the date the student requested the make-up examination. A copy of the completed and signed request is sent to the curriculum director and forwarded to the Office of the Registrar.
Procedure: Making Up a Missed Examination
Within five (5) business days after the missed examination, a student must obtain and complete an excused absence form requesting a make-up examination from the course director. If approved, a make-up examination must be administered within seven (7) days following the date of the approval, except when the course director determines that additional time is needed to arrange a laboratory or clinical practical examination.
Any student who fails an examination will be required to contact the course director, curriculum director or assistant dean within five (5) class days following notification of the failed examination in order to arrange for academic counseling and remediation. At the time of the meeting, an Academic Consultation Report must be completed indicating the remediation plan agreed to by the course director and the student. A copy of the completed Academic Consultation Report must be filed in the administrative offices of the Division of Student Affairs.
It is the policy of the Texas College of Osteopathic Medicine to promote measures that will ensure the security of testing materials from external examinations. To ensure the security of testing materials from external examinations, TCOM may require all of its medical students to sign a document whereby each student:
- Acknowledges awareness that external testing materials are owned and copyrighted by outside entities and that any form of copying these materials is prohibited.
- Acknowledges that they will not reproduce and distribute external testing materials that are owned and copyrighted by outside entities.
- Acknowledges that they will not distribute any external testing materials to students at other medical schools or to any other persons.
- The college may take any other reasonable action to ensure the security of testing materials from external examinations.
Academic probation serves as official notice to the student that the quality of the student's performance must improve in order to remain eligible for continued enrollment in the college. Unless otherwise defined, the probationary period shall be for one academic year or until released by the office of the dean. Any student who fails to improve his or her performance in the areas identified by the Student Performance Committee during the probationary period may be kept on probation, asked to withdraw, or be dismissed from TCOM. Students on academic probation may not hold any elected or appointed office at the Health Science Center.
Students experiencing academic difficulty or on academic probation are expected to take full advantage of their educational experience by regularly attending classes and seeking assistance from faculty, course directors, and the Office of Student Affairs where learning assessment, skill development, and tutoring services are available.
The opportunity to remedy academic deficiencies at times other than when the course is regularly scheduled may be extended to medical students. Remediation may occur based upon the recommendations of the Student Performance Committee and the final approval of the dean. Remedial course work must be completed according to the following schedule:
- A deficiency in a Semester 1 or Semester 2 course must be remediated prior to Semester 3 or as specified by the Student Performance Committee.
- A deficiency in a Semester 3 or Semester 4 course must be remediated before clinical clerkships begin.
- A deficiency in a clinical clerkship must be remediated prior to graduation.
For successful completion of a remediated course the student must earn a final course grade of "70". Failure to earn a grade of "70", or better, in a remediated course is grounds for dismissal from TCOM.
When a course is repeated or remediated, all attempted credit hours and earned grade points are counted in computing the cumulative weighted average. A notation on the transcript is placed next to these courses to indicate that these courses have been repeated.
The content, scope, and format of a remedial examination will be decided by the appropriate department or interdisciplinary unit. All examinations shall be equivalent to the course's original examinations in level of difficulty. The final recorded grade for any course in which a student has been given a remedial examination will not exceed "70".
- Any student who earns a failing grade in a repeated course will be recommended for dismissal from TCOM.
- A student who earns a failing grade in a clinical clerkship must appear before the Student Performance Committee. The Student Performance Committee will make a recommendation to the dean that may include remediation of the clerkship, repeat of an academic year, or dismissal. Any student who earns a failing grade in a repeated rotation may be recommended for dismissal from TCOM.
- A student who is not promoted from one year to the next or who earns failing grades during any year will be placed on academic probation. No more than two years will be allowed for the completion of any one academic year and no more than six years will be allowed for completion of all requirements for graduation (exclusive of a leave of absence). A student may not advance to the next academic year until all failing and incomplete (I) grades are removed.
Re-admission for students withdrawing in good academic standing is not assured unless it is part of the final decision and/or agreement made by the withdrawing student and the dean of TCOM. Students granted re-admission following withdrawal in good academic standing will be allowed to re-enter at the beginning of an academic year and must register for all courses scheduled during the academic year of their withdrawal, including those previously completed and passed, unless otherwise stipulated in the agreement.
Students who withdraw while not in good academic standing may request re-admission through the admissions application process. The Admissions Committee will evaluate the student's entire academic record and make a recommendation to the dean of TCOM.
Dismissal from TCOM may be recommended if:
- A student earns failing grades in two or more courses in any one academic year.
- A student fails the same course twice. A student exceeds the two-year limit for completing one academic course or the six-year limit for completing requirements for graduation, exclusive of a leave of absence or withdrawal in good standing.
- A student has not demonstrated continued academic progress.
- A student has not passed the national board examinations as set forth in policies of TCOM and by the National Board of Osteopathic Medical Examiners.
The Health Science Center reserves the right to dismiss any student at any time if circumstances of a legal, moral, behavioral, ethical, health, or academic nature justify such action.
This page last modified May 11, 2010