BYLAWS OF THE MEDICAL STUDENT GOVERNMENT ASSOCIATION

as amended by the Student Body in Spring 2005

 

 

Article I: Definition

 

•  This organization shall be known as the Medical Student Government Association (herein referred to as the MSGA) of the Texas College of Osteopathic Medicine at the University of North Texas Health Science Center at Fort Worth (herein referred to as TCOM).

•  A plurality is the largest number of votes to be given any candidate or proposition when three or more choices are possible; the candidate or proposition receiving the largest number of votes has a plurality.

•  A majority is more than half of the votes cast.

•  The election shall be defined as “that time period from the close of nominations to the time the results are posted.”

•  The core officer group is comprised of the President, Vice President, Secretary, Treasurer, and 3 MSGA representatives.

 

Article II: Objectives

 

A. Formalization of structure of the body of students at TCOM.

 

B. Formalization and execution of policy through its representative body, the Student Council of the MSGA.

 

C. Presentation of united and common body in communication with the TCOM faculty, staff and administration.

 

D. Provisions for a route by which the rights of the individual as well as the majority may be heard and considered within the MSGA and by involved authorities.

 

Article III: Membership

 

A. All students, certified to be so by the Office of the Registrar, shall be full and equal members of the MSGA.

 

B. Only students who have fulfilled academic requirements in all courses for that year shall be eligible to hold elected class or Student Council office.

 

1. A student who has not fulfilled the academic requirements in all courses for that semester shall be deemed ineligible to hold elected class or Student Council office until such time that the academic requirements are fulfilled.

 

a. The student shall have no more than 90 days to fulfill such requirements. If the academic requirements are not fulfilled, the office will be declared vacant and an election will be conducted to fill the vacated office.

 

b. If academic requirements cannot be duly fulfilled within the 90 day interim period, the student shall voluntarily remove themself from office.

 

2. It is set forth that it is the students responsibility, as bound by the Students Honor Code, to inform the current MSGA President about such conditions should they arise.

 

3. During such time between removing themself from office through not fulfilling the academic requirements and either 1) fulfilling the academic requirements or 2) have an election to replace such position, the student will not perform the duties as set forth by his position.

 

4. If the student is a member of the executive council of either the Student Council or the respective classes, the remaining members of the council shall determine the necessity to appoint a current elected student officer within the executive council to perform the duties during the interim period and will have the authority to do so if necessary.

 

5. If the student is not a member of the executive council, the executive council of either the Student Council, as representative of the MSGA, or the executive officers of the respective classes shall determine the necessity to appoint a currently elected student officer to perform the duties during the interim period and will have the authority to do so if necessary.

 

6. An MSGA Student Council or class officer found not in compliance with the Code of Student Conduct and discipline for a non-honor code violation will be required to vacate their office if the MSGA Student Council in executive session, by a 2/3 majority, agrees that the violation is serious enough to warrant the removal of that person from his or her office.

C. Only students who are currently enrolled at TCOM shall be eligible to hold office.

 

1. Students withdrawing from classes with TCOM or deferring their studies are not eligible for elected class office and must resign from any elected position held when the student's status changes.

 

2. Students participating in the Department of Osteopathic Manipulative Medicine Predoctoral Fellowship Program are still eligible for class office, representing their original class of matriculation.

 

D. Students are eligible to hold officer positions as long as the majority of the class that elected the student is still enrolled. If the aforementioned class graduates before the elected officer the student holding the officer position is relieved of duties of office.

 

 

 

Article IV: Election of class officers to the Medical Student Government Association

 

A. Representation

 

1. Each class shall elect its respective officers.

a. one President

b. one Vice-president

c. one Secretary

d. one Treasurer

e. three Student Council representatives

f. two Curriculum Committee representatives

g. Honor Code

1) one Honor Code representative

•  two Honor Code alternates

•  two class historians

•  two Texas Osteopathic Medical Association (TOMA) representatives

 

2. Curriculum Committee representatives, the Honor Code representative, the two Honor Code alternates, and the two TOMA representatives shall be elected in accordance with these (MSGA) bylaws in the same manner as other class officers.

 

3. A student shall not hold more than one elected office.

 

B. Election

 

1. First year - Election of officers, fall semester term.

 

a. Fall semester officers of the first year class shall be elected initially after the fifth day and no later than the fifteenth day of fall classes.

 

b. These officers shall take office immediately upon their election and shall hold office until the beginning of the first Monday of classes of the following January.

 

2. First year - Election of officers, spring semester term.

 

a. Officers for the calendar year beginning the first Monday of classes in January shall be elected for the first year classes during a two- week period beginning the second Monday of November.

 

b. These officers shall take office the first Monday of classes the following January and shall hold office until the first Monday of May of that same year.

 

3. First and Second year- Election of officers, for following academic year(s)

 

a. Officers for the calendar year beginning the first Monday of May, shall be elected during a two week period beginning the first Monday of April.

 

b. The first year elections for the second year term shall be elected for a one year term beginning the first Monday of May and ending the first year of the following May ( of their second year).

 

c. The second year elections shall be for officers elected for a term beginning the first Monday of May of their second year and ending upon graduation.

 

C. Duties

 

1. The duties of the class officers shall be those which are described in Robert's Rules of Order.

 

2. The Curriculum Committee representatives shall act in accordance with the Curriculum Committee bylaws.

 

3. The Honor Code representative and two Honor Code alternates shall act in accordance with the bylaws of the Honor Code Committee.

 

4. The TOMA representatives shall act in accordance with the bylaws of the Texas Osteopathic Medical Association.

 

D. Curriculum Committee Representatives

 

1. Two Curriculum Committee representatives will be elected for each class; however, there are only two voting members on the Curriculum Committee, one for the basic sciences and one for clinical sciences.

 

2. Voting Member

 

a. The second year representative whose term begins the first Monday of May their first year and who receives the highest number of votes in their election will become the voting member for basic sciences until their term ends the following May of their second year.

•  The third year representative whose term begins the first Monday of May of their second year and who is most senior on the Curriculum Committee, or in the event that neither is senior the one with the highest number of votes in their election, will become the voting member for the clinical sciences until the following May of their third year.

 

c. Remaining Curriculum Committee Representatives that do not meet the above criteria shall hereby referred to as “Alternate Voting Members”.

 

d. In the event that a designated voting member for the basic sciences or the clinical sciences does not attend a scheduled Curriculum Committee meeting, the Alternate Voting Member (for the basic or clinical sciences, respectively) shall assume the duties and responsibilities of the voting member.

 

 

E. Election Protocol

 

1. The Student Council shall conduct all elections of officers for the individual classes.

 

2. The election chairperson shall be the current first vice-president of the Student Council or a designee. The election chairperson or designee shall not be seeking an office within his or her respective class.

 

3. Individuals may enter the election by being listed for an office on the nomination sheet, which will be publicly posted and announced for at least four class days prior to the close and formal acceptance of nominations. The voting will be held within ten school days of the initial posting of the nomination sheet.

 

4. The nomination protocol is as follows:

 

a. The nomination sheet shall specify the time for opening of nominations. All offices, and the number of seats available for each, shall be listed. Additional information may be added to this sheet as found necessary.

 

b. Verbal nomination will be entertained during the nomination acceptance meeting and all nominations must be accepted by those nominated, or by written proxy, at the nomination acceptance meeting. No further nominations will be accepted once the meeting has been adjourned.

 

•  Candidates will be informed of election guidelines .

 

5. The election shall be as follows:

 

a. The election chairperson or designee shall see that one ballot is distributed per person, with voter names verified by class roster.

 

b. At the meeting called for the closing of nominations, the voting time and place shall be announced.

 

c. There will be no absentee or proxy voting.

 

d. An election shall be considered valid if greater than fifty percent of the class casts a ballot.

 

•  The ballots shall be counted by UNTHSC officials or MSGA Student Council representatives not running for office in that election.

 

•  Balloting shall follow preferential voting procedures to arrive at a plurality for single position offices. For multiple position offices (i.e. Student Council representatives, Curriculum Committee representatives, and Honor Code representatives), the Modified Preferential Voting Procedure is to be utilized.

 

•  Campaigning shall be limited to person-to-person campaigning (verbal), speeches given by candidates on a day designated by the election chairperson, putting up posters on a place designated by the election chairperson as well as hand out paraphernalia

 

•  Use of school facilities, such as campus mailboxes, school listserves, and campus bulletin boards, for the purpose of campaigning, shall be prohibited.

 

•  Write-in candidates:

 

•  Will not have their name printed on the ballot.

•  Shall be given all rights of other candidates except for giving speeches.

•  All prohibitions on other candidates shall also apply to write-in candidates.

 

•  The MSGA shall require to have a minimum of 2 people administer each election.

 

•  All campaigning shall stop once the polls open, except for existing paraphernalia in the designated area.

 

6. Modified Preferential Voting Procedure

 

a. In the modified voting method for multiple position offices, each voter will give his or her primary choices for each position a number one and rank his or her subsequent choices as: 2, 3, 4, etc., from the most preferred to least preferred.

 

b. Examples

 

Example 1: Two position office with six candidates (i.e. Curriculum Committee)

Candidate Rank

 

A 1

B 1

C 2

D 3

E 4

F 5

 

 

Example 2: Three position office with six candidates (i.e. Student Council

representatives)

 

Candidate Rank

 

A 1

B 1

C 1

D 2

E 3

F 4

 

c. Counting Procedure for Modified Preferential Voting:

 

Tally all candidate(s) number one votes.

 

d. Determination of winner

 

1) In a two position office, the two candidates with the highest number of number one (1) votes win.

 

2) In a three position office, the three candidates with the highest number of number one (1) votes win.

 

3) This procedure shall be followed accordingly for all multiple position offices.

 

e. In the event of a tie, the following procedure will be used: Number two (2) choices from ALL ballots will be tallied as a tie breaker. All candidates not involved in the tie will be eliminated. The candidate(s) with the highest number of number two (2) votes win(s). This procedure will be followed using number three (3) votes, number four (4) votes, etc., until all ties are eliminated. In the unlikely event that a tie is not broken by this procedure, a run-off will be held.

 

f. Example

 

Example : Three position office

 

Candidate 1 Votes 2 votes Final Results

 

A 6 eliminated

B 7 12 elected

C 9 elected elected

D 11 elected elected

E 7 10

F 7 8

 

F. Removal

 

1. A class officer and/or Student Council member is automatically removed from office if that officer fails to meet the requirements specified in

Article III.

 

2. Recall of a class officer and/or Student Council member may be accomplished if the following criteria are met:

 

a. A petition must be presented signed by at least ten percent of the officer and/or council member's respective class members calling the question

 

b. After at least three days notice the question shall be presented at a class meeting consisting of at least 2/3 of the enrolled class members.

 

c. Removal from office is accomplished by a 2/3 majority of a closed- ballot vote of those participating.

 

G. Vacated Office of Class Elected Officers

 

1. First Four Semesters, as defined by the academic calendar

 

a. In the event that an office is vacated by resignation or recall, nomination and election procedures to fill the vacated office will then follow the protocol previously stated.

b. The nominations shall be posted for at least four days and the election shall be held within 10 school days from the time the office has been declared vacant.

 

c. If a position is not filled by election, the core officer group will appoint a willing candidate.

 

 

2. After the First Four Semesters

 

a. In the event that an office, other than the President, is vacated by resignation or recall, the class officers of the respective class shall have the option to appoint a student from that class, by simple majority, to serve such position.

 

b. The office of President will be a class elected position. If an election by mail is conducted, elections will close 60 days from the date election ballots are mailed out.

 

c. If a position not filled by election, the core officer group will appoint a willing candidate.

 

 

H. Challenged Election

 

1. Any election may be challenged if there are allegations that improprieties occurred.

 

2. The challenge must be submitted in writing to the election chairperson, who shall call a meeting of the Executive Council of the Student Council to validate or invalidate the election challenged.

 

•  The challenge must be submitted within 30 days of the posting of the election result of the office being challenged in order to be valid.

 

Article V: Calling a Meeting of the Respective Classes

 

A. The meeting of the respective classes will be called by the class president or by petition of at least 25 percent of the class membership.

 

B. A quorum shall consist of 50 percent of the enrollment of the class.

 

Article VI: Student Council

 

A. The representative and policy-making body of the MSGA shall be called the Student Council of the MSGA.

 

B. The purposes of the Student Council shall be:

 

1. To formulate and execute policy on matters relating to the MSGA.

 

2. To budget and disburse funds, both those derived from student activities and other revenues in accordance with the University of North Texas Health Science Center at Fort Worth Fiscal Regulations Handbook and Purchasing Manual, and with Texas state statutes and regulations.

 

3. To coordinate student activities.

 

4. To coordinate student participation in faculty or administrative activities where student participation is requested.

 

5. To provide representation for the MSGA before the faculty, administration or any other body or entity within or outside of TCOM.

 

C. Student Council Membership

 

1. The members of the Student Council shall consist of the following duly elected officers from each class:

 

a. the three Student Council representatives

b. the vice-president

c. president

 

2. Only the currently serving class officers from this list shall be voting members of the Student Council.

 

3. The representatives, vice-president, and president of each class are required to attend the next Student Council meeting following their election and shall replace the outgoing members of the Student Council as the voting members of the Student Council on the first Monday of classes in May when the designated new terms begin.

 

D. Vacancy

 

1. If there is a vacated seat on the Student Council at any time during the year, a special election shall be called immediately as per Article IV to fill said vacancy.

 

2. If a Student Council member is absent without justifiable cause for three non-consecutive or two consecutive meetings for which the members have been given four days notice, the Student Council may declare the seat vacant and fill said vacancy by special election as stated herein.

 

3. In addition, removal of a Student Council member may be brought about by recall as per Article IV.

 

E. Executive Council

 

1. The officers of the Student Council shall consist of:

a. President

b. First vice-president

c. Second vice-president

d. Secretary

e. Treasurer

 

2. These officers shall constitute the Executive Council.

 

3. Duties

 

a. Their duties shall be those outlined in Robert's Rules of Order.

 

F. Guidelines for the procedural protocol of the MSGA Student Council are outlined in the document “MSGA Student Council Policies and Procedures.”

 

Article VII: Committees

 

A. Appointments:

 

1. All committees of the individual classes shall be appointed by the class president with the consent of the class by simple majority if the question is called.

 

•  All committees of the Student Council shall be appointed by the Student Council by a simple majority if the question is called.

 

•  The TOMA committee shall consist of the two TOMA representatives from each class. The TOMA committee shall be chaired by the student council president or an appointed member by the Student Council by a simple majority if the question is called.

 

B. President: The Student Council president shall be an ex officio member of all committees except when he or she appoints an official representative.

 

Article VIII: Robert's Rules of Order

 

Robert's Rules of Order shall be the parliamentary authority on all matters of procedure and function which are not delineated in the Bylaws of the MSGA.

 

Article IX: Amendments

 

The Bylaws and Rules of Order may be amended by either of the following methods:

 

•  A motion to amend the Bylaws may be raised in a Student Council meeting with a 2/3 quorum present.

 

•  The motion must pass by simp le majority.

 

•  Said motion is then submitted to a minimum of two classes which are currently holding regularly scheduled lectures on the university campus to vote with a quorum present and at least a two-week prior notice. Those classes which are unavailab le to vote due to clinical rotation schedules shall not be required to vote.

•  The motion to amend passes with a simple majority of those voting and the amendment is thereby adopted, added to the Bylaws, and goes into effect immediately.

 

B. A motion to amend the Bylaws may be put to vote in the separate classes, bypassing the Student Council, if a petition calling the question by 25 percent of the MSGA is submitted to the Student Council.

 

 

The Policies and Procedures of the Student Council may be amended by the following method:

 

•  A motion to amend the Policies and Procedures of the Student Council may be raised in a Student Council meeting (with 2/3 quorum present). The motion passes by simple majority and is thereby adopted, added to the Policies and Procedures, and goes into effect immediately.

 

B. Amendments to the Policies and Procedures of the Student Council do not require a general student population vote. However, such amendments shall be made available to the general student population by postings on the Medical Student Government Association bulletin board.

 

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