Office of Grant & Contract Management

Pre-award Grant Procedures

The Principal Investigator (PI) obtains the External Proposal Transmittal Form (blue), the Conflict of Interest UNTHSC Form 95-006B (pink), and the Research Fact Sheet from the Office of Grant & Contract Management (OGCM).

The PI then completes the application materials, signs all forms, and submits them with the blue transmittal form and the pink conflict of interest form to the departmental chair for review and signature.

The application is routed to the Office of Grant & Contract Management for review and signature. A completed grant proposal is necessary for approval by the OGCM. 

The application submission data is entered into the grants data base and accession numbers are assigned as part of a permanent file system.

* Projects involving biological safety, human subjects, animals, radioisotopes must have committee approval

* Special contracts require the review and signature approval of the Associate VP for Research and Biotechnology, the Institutional Attorney, the VP for Fiscal Affairs, and the VP for Academic Affairs. Please forward all subcontracts to LeAnn Forsberg, Director of the OGCM, prior to submitting to any of the above individuals.

OGCM approves the grant proposal and then phones the PI for pick-up.  The PI mails the grant application to the external sponsor.

*These activities in some cases may be approved after grant submission and before the award is made.