Guidelines for Writing a Scribe

 

The following describes (in detail) the scribes that you are expected to produce & that you are entitled to receive by your membership in the Scribe Service.  In the event of a substandard scribe, it will be used by Quality Control to determine when warnings and fines will be administered.

A list of warnings, fines and penalties can be found on the last page

Read These Guidelines Carefully and Thoroughly  Before Scribing
 
 

 

 

 I.   Expected Depth of Information:

·                        all topics mentioned by the professor should be in a topical outline format that lends itself to easy review (this includes explanations, examples and details given by the professor, but does not include unrelated anecdotes)

·                        utilization of the same descriptions of processes, diagrams, and structures that were used during the lecture

·                        Hence, it is required that you attend the lecture you are scribing and use the audio tape to ensure your accuracy and precision

 

II.   On Your Scribe Day:

·                        Bring a 60+ minute tape (full-size, not the miniatures) onto which you will copy the recording of the lecture.  If you forget a tape, one can be purchased at the 4th floor Library desk ($1.25)

·                       You Must Check In with the Scribe Service Quality Control (QC) member at the back of the room five minutes prior to the beginning of class or a Pro Scriber will be hired for you!

–       Quality Control (QC) committee members are volunteers for your class, whose responsibilities include making sure each scriber is present for their assigned lecture

–       in the rare event of a scriber’s absence, the QC member Will hire a Pro Scriber on your behalf

Note:  If you do not show up to scribe or do not check in with the QC member, you will be required to pay the Pro Scriber hired by the QC member, at whatever rate they have set.  Please arrange in advance for a Pro Scribe to cover for you if at any time or for any reason you intend not to scribe.  Arrangements can be made to switch with another person in the class, and all changes must be noted on the schedule on the class of 2006 bulletin board, and the QC person for that day must also be notified.

·                        ask the professor immediately before or after the lecture if they will be able to review your scribe, and how they would prefer to do it

 

 

III.   After the Lecture:

·                        pick up the audio tape from the QC member

–       It should be labeled with the date, time, subject, lecturer and lecture topic.  If not, please write them in. 

·                       Take the tape to the library ASAP (4th floor)

–        make yourself a copy in the library

–       turn the original in to the staff at the 4th floor circulation desk so that they can put it on reserve for the rest of the class to access

–       All tapes are expected to be available in the library in a timely manner; 6pm at the latest.

 

IV.   Writing Your Scribe

·                       Note information put on reserve by the professor at the beginning of your scribe

·                       All figures used during lectures and images contained in PowerPoint slides should be integrated into the scribe

Note:  You do not need to include images that can be found in required texts or syllabus supplements.  Do note the text, page number and figure reference number. 

Note:  You are expected to include images from the lecture power point slides when they are discussed during the lecture.   

·              This may require photocopying transparencies and shrinking them to fit the scribe, however relevant text should still be legible.

·                Any figure drawn by professors must be included.

·        Figures and slides may not take up an entire page unless necessary for detail.

·                     No personal opinions or negative comments pertaining to the lecture or lecturer are to be included!

–       Such comments are unprofessional, and do have a way of getting back to professors

–       Inappropriate comments will be penalized accordingly

–       Let's prove that we have the class to behave in a mature, responsible and professional manner

·                       In an effort to prevent printing incorrect information, have the professor review and revise the scribe prior to printing copies. 

–       In order to give the professors a reasonable amount of time to review the scribe, it is best if you do the scribe the night of the lecture and turn it in to the professor the next day.  This leaves time to make changes and bring the final copy to the print shop.

·                       Include a note at the top of the page when a professor has reviewed a scribe.  If they are unwilling to review scribes, note simply as "[Professor's name & title] does not review scribes"

·                       With professors who are willing to check scribes, be proactive about getting the reviewed scribe back from the professor in a timely manner.

(Professor review does not extend the due date or time for scribes)

 

V.   OMM Lectures and Labs

·                      PTR session PowerPoints must be included as an attachment to the end of the scribe, *no more than 6 slides per page

·                       **Each PTR scribe should have a section labeled "Procedure" and a detailed description for each technique covered.  This section should include:

–       Name of technique

–       Patient position

–       Physician position

–       Action/Direction of Applied Force

–       Other information (ex: duration for muscle energy techniques) 

*see attached OMM sample scribe

·                       Referencing the PowerPoint slide by # and adding scant comments is unacceptable.

 

VI.   Formatting Expectations

·                       Every scribe must be in an outline, bulleted format that lends itself to easy review

–       Information should be organized by topic (*not by slide number!)

–       The ultimate goal is to include every point presented in lecture in a way that shows what is important and why

–       Do not reproduce the lecture as a verbatim transcript

–       If you are unsure about what this means, please contact one of the Scribe Officers (contact information attached)

·                       Bold important terms and concepts emphasized by professors

·                       Use a non-script font, preferably Times New Roman or Arial, in 11 or 12 pt. Size

 

 

 

 

 

VII.   Heading & Title

·                        First page:                                                                                       

            [Course Subject]

 [Day of the Week], [Name of Month & Date], 2002,  [Time of Lecture; am/pm]                                                                                                                         

*[first & last name]

[Lecturer]   Page X of Y

 

*For pro-scribed lectures: [pro-scriber 1st & last name] for [1st & last name]

(example:  Billy Bob for Suzy Que)

–       Headings should be aligned on the right

–       Double- and triple-check your day of the week, date and lecture time!

 

·                        Subsequent pages:                                                                                     [Course Subject]

[mm-dd-yyyy]    [time; am/pm]    [X of Y]

 

·                        Directions for typing up headers in MS Word (best done after scribe is complete and no more pages will be added)

1.     Select "Header and Footer" from the "View" menu at the top of the screen.

2.     A toolbar will pop up and your cursor will be in the heading area of the page.

3.     Select the button that looks like a book ("Page Setup" button).

4.     Under the "Layout" tab, check the box labeled "Different first page."

5.     Press right justify button on the normal toolbar.

6.     Type in the header for the first page.

7.     To add page numbers, choose "Page X of Y" from the "Insert Auto Text" drop-down menu

8.     Type in the header on second page (remember to right justify it).  This will give you the same heading for every page except the first.

VIII.   Printing

·                       Scribes are charged per side printed on, not per sheet of paper. 

Note: If there are only a few lines on the last page, alter the top and bottom margins in the "Page Setup" window under the "File" menu to remove the need for that extra page.  However, a 1" margin on the left and right sides of the page are for holes to be punched.

·                       A "scribe copy card" is available at the 4th floor circulation desk to print out your final copy only.  Do not use this to print out rough drafts!

·                       Scribes are printed at ONE STOP PRINTING

611 University Dr. (near intersection of 7th & University)

817-338-2941

Hours: M-F 8:30-5:30 and Sat 9-12

–       After-hours, scribes can be dropped off in the ONE STOP mailbox in a Ziploc bag and picked up the next day.  Include a note stating "for Class of 2006 Scribes" and state whether it is an OMM or class lecture.

·                       With the addition of Grad Students and PA students to course lectures, more course scribes will be printed than OMM scribes.  Be sure to inform ONE STOP personnel if it is an OMM scribe, so that they can adjust the number of printouts.

 

IX.   Deadlines

·                       All scribes should be turned in to the mail room on time:

–       Monday-Wednesday scribes are due by 4:00 pm on the second day after the lecture.

–       Thursday scribes are due Monday by 1 pm.

–       Friday scribes are due on Monday 4:00 pm.

·                       Super Scribes: scribes due in 24 hours because they precede an exam by less than 48 hours.  These will be noted as such in the schedule and the scriber will be skipped in the next alphabetic rotation.

·                       Lectures scheduled the day before an exam covering information that will be on that will be tested on that exam will not be scribed.

·                       In the event of a Thursday’s scribe material being on either a following Monday or Tuesday exam, the scribe is due in the library at the circulation desk on Sat by noon.  (The mailroom is not open on Saturdays.)

·                       The one and only exception to due dates:

–       If the lecture is within 48 hours of an exam and lecture material will not be covered on the upcoming exam,

–       Then the scribe will be due by 10am on the 3rd day following the lecture.

 

X.   Comments, Complaints, Corrections, Concerns & Constructive Criticism

·                       The above mentioned regarding scribe content should be directed in writing or e-mail to the Quality Control Head (Theresa Poth, box #188)

·                      Comment forms can be found in an envelope on the Class of 2006 Message Board

·                      Corrections will be posted on the Class of 2006 message board (by the scriber only).  To access: http://www.hsc.unt.edu/tcom2006  ή choose Message Board from the menu at the top of the page.

Note: Check this site for any corrections to scribes before you begin studying them

Warnings, Fines and Penalties

 

The following is a list of fines and penalties that will be enforced:

·                       Late scribes will be fined $8/day.

·                       Poor quality scribes:

–       Topic or diagram deletion, gross format problems, and incorrect information will be fined $15.  (This includes failure to clearly outline the lecture and omission of relevant information)

–       Presentation format problems will be fined $5. These include but are not limited to:

·        lack of page numbers

·       incorrect heading (including day, date or time) or font

·       numerous typos

 

·                       A warning will be issued for the first offense.  All offenses are cumulative from the first semester.  The Quality Control Committee reviews Scribes and the Quality Control Head (Theresa Poth) distributes fines.

·                       After one warning and two fines, you will be required to pay a Pro-Scribe to do your future scribes. 

–       If you are a Pro-Scribe, you will no longer be allowed to Pro-Scribe and will be required to hire another Pro-Scriber to do your future scribes.

·                       Fines must be paid to the Scribe Service Treasurer (Chrissy Rodriguez - Box 197) within 2 weeks of notification.

·                       Failure to comply with the above penalties will result in removal from the Scribe Service without refund.

 

Officers

Co-Presidents:  Chad McCormick   817-637-4873

tmccorm@hsc.unt.edu

                              Sarah Hicks                      817-377-8073

            shicks@hsc.unt.edu

Scheduler: David Burlingame                       817-377-1593

            dburling@hsc.unt.edu

Treasurer:  Chrissy Rodriguez                     817-292-7983

             crodrigu@hsc.unt.edu          

Secretary:  Natacha Torres               817-516-8879

            ntorres@hsc.unt.edu

QC Head:   Theresa Poth                              817-929-7742 

mailto:Tpoth@hsc.unt.edu